Top 7 Best Project Management Software & Tools in 2019
Top 7 Best Project Management Software & Tools in 2019
Project management software helps project managers and teams complete client requirements and manage time, budget, and scope constraints. However, with so many available options, choosing the right tool can be confusing, and people may not know just where to begin. Many small and medium-sized businesses across different industries are now using online project management software. This type of software uses cloud-based technology and is offered by application service providers as software-as-a-service (SaaS).
The Top 7
Nowadays, these applications are expanding their functions and crossing boundaries with their combination of features, and these complicate even more the user’s selection process. Are you planning to introduce project management software among your employees? Below are ten PM software that is valuable in completing any kind of project.
Learn more about Jira
Learn more about ProWorkflow
3. Office Timeline
Learn more about Office Timeline
4. Zoho Projects App
Learn more about Zoho Projects App
Learn more about AceProject
Learn more about Procore
Learn more about Buildertrend
Project Management Software Guide
Project management software helps project managers and teams complete client requirements and manage time, budget, and scope constraints. However, with so many available options, choosing the right tool can be confusing, and people may not know just where to begin. We would like to explain what features cloud-based project management software should have.
Types of Project Management Software
- Online: Many small and medium-sized businesses across different industries are now using online project management software. This type of software uses cloud-based technology and is offered by application service providers as software-as-a-service (SaaS). Nowadays, these applications are expanding their functions and crossing boundaries with their combination of features, and these complicate even more the user’s selection process.
- On-premise: Typically resides in the company’s own server, which is located in the data center and managed by the company’s IT employees. An example of on-premise PM software is Microsoft Project.
Types of Online Project Management Software Industry
- Simple: A simple project management software may have fewer features that cover basic functionality, but this does not make them inferior, and may, in fact, be all that is needed by startups or small- to -medium-sized businesses. Features included in this type of software are task management, team collaboration, learning materials, email integration, and file management.
- Comprehensive: A comprehensive type has more features that cover core project management functions such as scheduling, resource management, and financial management on top of a more advanced task management feature. Using this type of software is also more expensive. However, it provides more accurate estimates, better control on dependencies, and real-time progress tracking. It is also more complex to use and require more time from its users. Larger organizations and project teams prefer them, especially for more complex projects.
Project Management Software Features to Consider
Classified features according to the degree of its importance in online PM software.
Really Important Features
- Task Management. This is the ability to create tasks and manage them during the entire process. Furthermore, the software should have the ability to set dependencies on the task, create and manage subtasks from larger tasks, set a task to repeat or recur at a specified time or date, and allow the assigning of more than one user to a task. The ability to import a list of tasks from an external file such as a spreadsheet should also be included in the task management feature.
- Team Collaboration. The feature that allows any number of team members to not only communicate but hold work-related discussion is a must. The application should provide virtual space for creating discussions easily, save its history and thread, create documents and share them, allows for alerts and notifications, as well as private messaging to one or many recipients.
- Learning Materials. The project management software should have adequate materials that can get any team member, regardless of the level of computer proficiency, to hit the ground running. That means catering to all kinds of users, whether they learn well by reading articles, by watching videos, by participating in webinars, or by using the software as they go along. The software that can shorten the learning curve also allows users to devote more time quickly to performing their actual job.
- Email Integration. Email may be the most popular application, so a PM app that can integrate effectively with email is of high value. If the software can receive and send emails within the program, then it has significantly increased productivity by minimizing the time to switch applications. Email can be the source of status updates, and new tasks or progress reports can be sent by email to an already defined list.
- Document Management. This is the ability of the PM application to manage files and documents directly with or without using a third-party solution. The important features include the safe central storage of documents, the ability to attach documents to tasks, put notes and comments to uploaded documents, upload multiple documents using drag-drop, organize documents in folders and have version control over them. The online PM app may provide the storage space or integrate smoothly to a third-party solution that provides it.
- Mobile. Project teams do not usually sit behind desks all the time. Team members can be at a client’s site or a remote branch performing their work. Therefore, it is a key feature that the chosen PM software has the ability to be used with a smartphone. This means that the software should have APIs for iOS and Android mobile devices.
Fairly Important Features
- Third-Party Integration. Many organizations with their core business may already be using other systems. A PM application that can integrate well with existing third-party applications can be the main consideration for some companies. Some of the more popular ones are Google Apps, MS Outlook, Salesforce, and Dropbox. If it can integrate with many third-party systems, it is a plus.
- Customizations. A PM software that allows customers to have a certain amount of branding or customization within the application may appeal more to certain companies, such as those engaged with sales and marketing, or those that can change the language or cultural settings. This feature may not be sought out by everyone but could be a decisive factor for some.
- Reporting. Although this feature is extremely important, all PM solutions usually have this function. However, every organization has a different requirement and therefore may require more than just a generic catch-all kind of report. The software that can offer many kinds of reports or even customizable reports will have a definite advantage.
- Scheduling. This is the ability of a PM software to set schedules on tasks, create timelines and milestones, and determine dependencies and resources. For some, this is a core project management functionality and therefore essential. However, for organizations with simple projects, short-duration or recurring tasks, or small teams, this may not be as important.
- Time Management. This helpful feature may be more applicable to only some projects more than others. A PM software that can track actual project time of its resources, and have a certain degree of control in accepting submitted timesheets is valuable to project teams that have longer duration tasks or those that have many resources.
Project Management Software That Small Businesses Buy
According to a recent study done by Software Advice, about 46 percent of small businesses are still using manual methods in organizing and tracking their projects. Small businesses still occupy the majority of the economy compared to big corporations. For example, in the US alone, about 54 percent of all country sales come from small businesses. However, the study done by Software Advice from the interactions they have from 385 small-business buyers showed interesting information about the kind of project management software small businesses are looking to buy.